Statement of Account Generator
Enter your invoices, mark their status, and generate a professional printable statement of account — perfect for chasing multiple unpaid invoices at once.
| Invoice # | Date | Description | Amount (£) | Status | Paid (£) |
|---|
How to Use a Statement of Account to Get Paid
What Is a Statement of Account?
A statement of account is a formal document that summarises all invoices issued to a particular client over a given period. It shows each invoice number, date, description, amount, and whether it's been paid, partially paid, or remains outstanding. The statement concludes with a clear total of what's owed.
Unlike a single invoice (which requests payment for one job), a statement of account gives the client a complete picture of their account with you. It's one of the most effective tools for chasing multiple unpaid invoices — especially when a client has let several pile up.
When Should You Send One?
- When a client has two or more outstanding invoices
- At the end of each month as a routine account summary
- Before escalating to a formal demand or letter before action
- When a client disputes what they owe — a statement provides clarity
- Alongside a late payment interest claim to show the full picture
Tips for an Effective Statement
Be clear and professional. A well-formatted statement shows you take your business seriously. Include all invoice details so the client can cross-reference their records easily.
Include payment instructions. Use the notes field to add your bank details, payment deadline, or preferred payment method. Make it as easy as possible for the client to pay.
Follow up. Send the statement by email and follow up with a polite phone call or message. If you've been ghosted, a formal statement of account can be the nudge that gets things moving.
Add late payment interest. If invoices are significantly overdue, you're entitled to charge statutory interest under the Late Payment of Commercial Debts Act 1998. Use our free calculator to work out the exact amount.
Frequently Asked Questions
What is a statement of account?
+A statement of account is a formal document that lists all outstanding invoices owed by a client, showing invoice numbers, dates, descriptions, amounts, and the total balance due. It's commonly used by freelancers and small businesses in the UK to chase multiple unpaid invoices at once and provide a clear summary of what's owed.
When should I send a statement of account?
+Send a statement of account when a client has multiple outstanding invoices, at the end of each month as a routine reminder, before escalating to formal debt recovery, or when a client disputes what they owe. Regular statements help maintain cash flow and reduce the likelihood of invoices being forgotten.
Is a statement of account the same as an invoice?
+No. An invoice is a request for payment for a specific piece of work or delivery. A statement of account is a summary document that lists multiple invoices — both paid and unpaid — to give the client a complete picture of their account balance. Think of it as a consolidated view of all transactions.
Do I need to include paid invoices on a statement of account?
+It's good practice to include paid invoices marked as "Paid" on your statement. This gives the client a complete picture of the account history and helps avoid disputes about which invoices have already been settled. Our generator lets you mark each invoice as Paid, Unpaid, or Partial.
Can I charge interest on unpaid invoices shown on a statement of account?
+Yes. Under the Late Payment of Commercial Debts (Interest) Act 1998, you can charge 8% + Bank of England base rate on any overdue B2B invoice. Use our Late Payment Interest Calculator to work out exactly how much you're owed, then reference the interest in your statement of account.